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WEDDING PLANNING SERVICES

wedding celebration in downtown Chicago at the Robey Hotel
Classic wedding reception at A.Casa Venue, with a mix of modern and vintage decor elements, including a statement floral installation and chic table settings.

AJcoordinates is for the best friends who are ready to turn your love story into an epic celebration. If you’re the kind of couple who loves to throw a great party, values those deep personal connections, and wants a wedding that’s anything but typical, we’re here for you. Ready to break traditions and create new ones? If you’re dreaming of a lively, sophisticated dinner party vibe where every detail reflects your unique journey together, then you’ve found your perfect match with us.

Full Planning 

When you choose our Full-Service Wedding Planning, you're not just getting a planner—you’re gaining a partner in crafting a wedding that’s as unique and lively as your love story. We’re here to take the stress off your shoulders and infuse every step of the process with creativity, energy, and personalized attention. From the first spark of inspiration to the final send-off, we’re by your side, making sure your big day is a true reflection of who you are as a couple.

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Here’s what you can expect with our Full-Service Planning:

  • Initial Vision & Concept Development:

    • We start with a deep dive into your vision, values, and personality as a couple. We’ll brainstorm together, pulling inspiration from your favorite memories, styles, and dreams to create a cohesive and personalized wedding concept.

    • Our focus is on blending modern elements with timeless touches, adding bold and unique twists that truly reflect your story.

  • Comprehensive Planning & Coordination:

    • We handle every detail from start to finish, including venue selection, vendor recommendations, budget management, and timeline creation.

    • We’re here to manage all the logistics, so you can focus on the fun parts—like taste-testing cakes and choosing that perfect playlist for your epic dance party.

  • Personalized Design & Styling:

    • Our design process is all about bringing your unique vision to life. We curate every visual element, from invitations to floral arrangements, ensuring everything ties together seamlessly.

    • We specialize in creating a lively, sophisticated atmosphere that feels like an elevated dinner party—where every detail, from table settings to lighting, tells a part of your love story.

  • Vendor Sourcing & Management:

    • We connect you with the best vendors who align with your style and budget, from photographers to caterers. We’ll handle all communication, contracts, and coordination, ensuring everyone is on the same page.

    • On your wedding day, we manage vendor arrivals, setups, and timing, so everything runs smoothly without a hitch.

  • Day-of Coordination:

    • When the big day arrives, we’re there to make sure everything goes off without a hitch. From managing the timeline to coordinating with vendors and keeping everything on track, we’ve got it covered.

    • Our team is on-site, ensuring every detail is executed to perfection—allowing you to relax, enjoy, and soak in every moment.

  • Post-Wedding Wrap-Up:

    • We don’t just vanish after the last dance. We’ll assist with any post-wedding needs, such as ensuring final payments are made and gathering up any personal items left behind.

Modern wedding reception decor at Forest Park, featuring a mix of gold and glass accents, elegant place settings, and lush floral centerpieces.

Partial Planning

Our Partial Wedding Planning package is designed for couples who want the perfect balance between hands-on planning and professional guidance. If you're the kind of couple who loves to be involved but needs that extra support to bring your vision to life, this package is tailor-made for you. Starting 9 to 12 months before your big day, we’re here to ensure every detail aligns with your dream while giving you the freedom to focus on what truly matters—celebrating your love story.

Intimate outdoor wedding reception at Forest Park, with string lights overhead and wooden tables set with vintage glassware and soft linen napkins.

 Here's what to expect with our Partial Wedding Planning package:

  • Bi-Monthly Planning Calls:

    • Every other month, we’ll hop on a call to discuss your wedding progress, answer any questions, and provide expert guidance. Whether you need help vetting vendors, managing your budget, or simply brainstorming design ideas, these calls are your time to tap into our expertise.

    • Think of us as your wedding planning sounding board—ready to bounce around ideas, refine details, and keep the momentum going.

  • Vendor Vetting & Recommendations:

    • We’ll assist you in finding and selecting the best vendors who align with your style, budget, and vision. Our recommendations come with confidence and experience, ensuring you’re working with professionals who can deliver on your big day.

    • We’ll also help you navigate contracts and negotiations, making sure you’re getting the best value without compromising on quality.

  • Budget Guidance:

    • Sticking to a budget doesn’t mean sacrificing your dream. We’ll help you allocate your funds wisely, ensuring every dollar is spent where it matters most. Our expertise will help you find cost-effective solutions that don’t skimp on style or impact.

    • We’ll keep you on track financially, so you can feel confident in your decisions and enjoy the planning process without the stress.

  • Design Inspiration & Support:

    • Need help refining your wedding vision? We’ll provide design inspiration, mood boards, and creative ideas to ensure your wedding is as unique as your love story. From color palettes to decor elements, we’ll guide you in crafting a cohesive and stunning look.

    • Our goal is to help you infuse your personality into every detail, creating a day that feels authentically yours.

  • Detailed Timeline & Checklist Creation:

    • As your wedding date approaches, we’ll develop a comprehensive timeline and checklist to ensure everything is on track. This includes a detailed breakdown of tasks, deadlines, and milestones to keep you organized and stress-free.

    • We’ll also ensure that all your vendors are coordinated and aware of the timeline, so your day runs seamlessly.

  • Day-of Coordination:

    • Although this package isn’t full-service, we’ll still be there on your big day to oversee all the details. We’ll manage the timeline, coordinate with vendors, and ensure everything runs smoothly, so you can relax and enjoy every moment.

    • Our presence ensures that all the hard work you’ve put in comes together flawlessly, with no surprises or hiccups.

Event Management

Our Event Management package is designed for couples who have done the heavy lifting in planning but need expert guidance to ensure everything comes together perfectly in the final stretch. Starting three months before your wedding day, we step in to fine-tune the details, troubleshoot any last-minute issues, and ensure your big day runs smoothly and stress-free. This package is ideal for couples who want to enjoy their wedding day without the worry of logistics.

Chic and modern tablescape at A.Casa Venue, with neutral linens, gold-rimmed glassware, and personalized name tags, perfect for a mid-luxury wedding.

Here’s what you can expect with our Event Management package:

  • Three-Month Check-In:

    • We begin with a comprehensive review of everything you’ve planned so far. From vendor contracts to timelines, we’ll go over every detail to make sure nothing has been overlooked. Our goal is to ensure you’re on track and that all the major components are in place.

    • This is your opportunity to hand over the reins and let us take care of the final touches, so you can start to relax and enjoy the lead-up to your wedding.

  • Final Vendor Coordination:

    • We’ll step in to communicate with all your vendors, confirming timelines, deliveries, and setups. We’ll make sure everyone knows where they need to be and when, so there are no surprises on the big day.

    • Our team will be the point of contact for all vendors, ensuring that everything is executed according to your vision and plan.

  • Detailed Timeline Creation:

    • We’ll create a detailed timeline that outlines every moment of your wedding day, from the first look to the last dance. This timeline will be shared with all vendors and key participants, so everyone is on the same page.

    • Our expertise ensures that the day flows smoothly, with built-in flexibility for any unexpected changes.

  • Wedding Rehearsal Coordination:

    • We’ll be there to guide your wedding rehearsal, making sure everyone knows their roles and feels confident about the big day. This includes coordinating with your officiant, wedding party, and family members to ensure a smooth ceremony.

    • Our presence at the rehearsal helps to alleviate any last-minute jitters and ensures that everyone is prepared and excited.

  • Day-Of Execution:

    • On the day of your wedding, we’re there from start to finish. We’ll manage the timeline, oversee vendor setups, and handle any last-minute details that need attention. Our goal is to make sure everything runs flawlessly, so you can focus on enjoying your special day.

    • We’ll be on hand to handle any unexpected issues that may arise, from weather changes to last-minute adjustments, allowing you to stay calm and focused on the celebration.

  • Guest & Wedding Party Assistance:

    • We’ll be there to assist your guests and wedding party, ensuring everyone knows where to go and what to do. Whether it’s coordinating transportation or helping with last-minute dress adjustments, we’ve got it covered.

    • Our team will be the behind-the-scenes support you need, making sure that you, your partner, and your guests can fully enjoy the day without stress.

  • Post-Wedding Wrap-Up:

    • After the celebration, we’ll assist with gathering any personal items, ensuring that final vendor payments are handled, and making sure everything is wrapped up smoothly.

    • Our goal is to leave you with nothing to worry about except enjoying the memories you’ve just made.

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